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Purchase Ledger Supervisor

£22k - £25k

Job description

Ascendant Recruitment are working closely with a local firm in Milton Keynes. This company is fun, friendly energetic and all round a great place to work. Due to maternity leave our client is looking to recruit an experienced purchase ledger manager on a 12 month FTC to start immediately.

The ideal candidate will have a minimum of 3 years AP experience and 2 years in a supervisory role. You must also be able to work in a fast paced environment and possess strong advanced excel skills.


  • Manage day to day activity of the Purchase Ledger Support team
  • Provide cover for the Senior Accounts Administrator and support to Accounts Administrators
  • Code Invoices, post and obtain approval
  • Resolve queries/disputes with suppliers in a timely manner
  • Reconciliation/tidy of aged creditors for the group
  • Prepare regular payments for suppliers and post onto system
  • Send out supplier payment remittances and ensuring payments allocated correctly.
  • Maintain payment schedule
  • Prepare accommodation analysis - ensuring monthly accruals and prepayments are accurate, posting of journals, raising queries, and ensuring deadline for completion is met
  • Analyse overhead costs by supplier at month end and ensure accurate prepayments and accruals are made, including following up of missing invoices
  • Complete Rent, Rates and Service charge schedule monthly and post the relevant prepayments and accruals
  • Complete electricity schedule and post the relevant accruals where needed based on meter readings provided by facilities team
  • Maintain rental deposit account, ensuring deposit refunds are being chased effectively and account reconciled monthly.
  • Escalate invoice queries where purchase ledger support are struggling to resolve in a timely manner
  • Ensure the query spreadsheet for cost queries is updated weekly and email across to the relevant teams.
  • Update candidate P11D data each month
  • Oversee management of the accounts payable mailbox and ensure it is being maintained
  • Liaise with credit control with refunds made for payables but paid to the receivables account. Transfer from Sales Ledger to Purchase ledger where necessary

This job has now been filled but you may be interested in:

Purchase Ledger & Expenses Clerk
Milton Keynes

We are delighted to be working with a well known national company whose head office functions are based in Milton Keynes. Due to a maternity at the beginning of November our client is looking to recruit someone on a 12 month Fixed Term Contract. This is a fantastic opportunity to work for a well known company in Milton Keynes where you will be working within a large finance team and working closely with some fantastic people within the team! The role is being advertised as full time however there is scope for someone to work 4 days a week also if they are looking for part time work too. The Role Processing of purchase ledger invoices and employee expenses into SAP Liaising with other departments to investigate queries and ensure authorisation of invoices and purchase orders Preparation of 2 monthly purchase ledger and expenses runs for suppliers and employees and related BACS transfers Dealing with colleague and supplier queries Preparation of supplier statement reconciliations Other ad hoc tasks including preparing remittances and making banking/cheque/credit card payments Occasionally working flexible hours to ensure tight deadlines are met Key Requirements Has a proactive attitude, an open and honest team player-willing to 'muck in' to ensure success of the team as a whole Is numerate with a keen eye for detail and accuracy Has a professional and organised approach and is able to review their own work and take responsibility for end results Is able to prioritise and deliver results to strict deadlines Has excellent problem solving skills with the ability to communicate the results clearly and confidently to colleagues and customers Has a willingness to adapt to the constantly changing needs of the team and the business as a whole • Has a proactive approach to managing a busy workload Has PC Skills in particular Excel, Outlook and Word. Training will be given on our accounting systems


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